Dental Transcription for Dictated Notes and Reports
DentalCareWorks dental transcription turns the dictations your dentists and hygienists record into clear, complete notes in the patient's record. Your dedicated assistant works from your recordings in your practice software, follows your templates, and sends each note back for the provider to review and sign.
- $10 an hour
- Notes in your record
- No setup fees
Dictation queue
Typing
- Morning visit notes transcribedSaved to each record for signature
- Hygiene notes enteredRecall interval as dictated
- Referral letter typedReady for the dentist to sign
- Unclear word flaggedQuestion left for the provider
- Afternoon dictationsNext in the queue
What they handle
What dental transcription covers
Some providers think best out loud at the end of the day. Your assistant makes sure every recorded word ends up in the right place in the chart.
Visit notes from dictation
Dentist and hygienist recordings typed into complete clinical notes, using your structure and your preferred abbreviations.
Charting from recordings
Findings dictated after the visit entered on the chart, so the record matches what the provider saw.
Letters and reports
Referral letters, reports back to referring dentists and other correspondence typed from dictation for the provider to sign.
Questions, not guesses
Anything hard to hear or unclear is flagged for the provider instead of filled in, so the note says only what was said.
A turnaround you set
Dictations worked in the order and on the schedule your practice agrees with your assistant, so notes are ready when you need them.
Records kept tidy
Notes filed to the right patient, visit and provider, with demographic details corrected when the dictation reveals a change.
How it works
From recorded dictation to a signed note
Providers record dictations the way they already do, with a phone app, a recorder or the tools in your software, and save them where your practice keeps them. Your assistant picks them up through access your team grants, types each one into the patient's record, and marks it ready for review.
The provider reads the note, changes anything that needs it and signs. Your assistant learns from those edits, so the notes need fewer changes over time.
- Works from recordings stored in your own systems
- Uses your note templates and abbreviations
- Every note reviewed and signed by the provider
Transcription or a live scribe?
Transcription works from recordings after the visit. A virtual dental scribe charts during the visit, while the provider calls out findings. Many practices use transcription for notes and letters and a scribe for perio charting.
Our guide to dental documentation covers what a complete note should include.
Pricing
One rate for dental transcription
Dental transcription is billed by the hour at $10, not by the line or the minute of audio. There is no setup fee and no long term contract.
The same assistant can take on records, referrals and lab orders in the hours between dictations.
One flat rate
- No long term contract
- No setup fees
- Cancel anytime
- A dedicated assistant, in your own systems
Dental transcription questions
What is dental transcription?
Dental transcription is typing a dentist's or hygienist's recorded dictation into clinical notes, charting and letters in the patient's record.
How do we send dictations?
Providers record as they do now and save the files where your practice keeps them. Your assistant reaches them through access your team grants, so recordings stay stored in your systems.
How fast are dictations transcribed?
You set the turnaround with your assistant based on your volume and the hours you book, such as same day for morning dictations.
What happens if a word is unclear?
Your assistant flags it in the note for the provider to fill in. Nothing is guessed.
How much does dental transcription cost?
A dental transcription assistant from DentalCareWorks is $10 an hour, with no setup fee and no long term contract; you pay for the hours worked, not per line or per minute of audio.
Talk with us about your front desk and back office
A short discovery call to map the work your team wants off its plate, and how a dental virtual assistant would handle it.