Virtual Dental Scribe for Real Time Charting and Notes
A virtual dental scribe from DentalCareWorks listens in over a secure connection and enters charting and clinical notes into your practice software while the dentist or hygienist works. Perio readings, restorative findings and treatment notes are in the chart when the appointment ends, ready for the provider to review and sign.
- $10 an hour
- Charts in your software
- Provider signs every note
Operatory 2 this morning
Charting
- Full perio chart enteredDepths, bleeding and recession by site
- Restorative findings chartedExisting work and new conditions
- Treatment note draftedReady for the dentist to review
- Treatment plan enteredPhases and priorities as dictated
- Next patient in the chairChart open and listening
What they handle
What your scribe charts
Your hands stay in the patient's mouth and your eyes stay on the work. Your scribe types what you call out, in the format your practice already uses.
Perio charting
Pocket depths, bleeding on probing, recession, mobility and furcation entered site by site as the hygienist or dentist reads them out.
Restorative charting
Existing restorations, missing teeth and new findings recorded on the tooth chart, so the next visit starts from an accurate picture.
Clinical notes
Visit notes written in your preferred structure, including what was found, what was done and what the patient was told.
Treatment plans
Recommended treatment entered with the codes and phases the provider names, so the plan is ready to present at checkout.
Discussion and consent notes
A note that options were discussed and consent was recorded, as your provider states it, so the record matches the conversation.
Clean, current records
Medical history updates and chart details entered while the patient is still there to confirm them.
How it works
How a remote dental scribe hears the operatory
Audio reaches your scribe through a secure connection your practice sets up, such as a headset or room microphone linked to an encrypted call. Your scribe signs in to your practice software with a named account and charts in the open patient record, exactly as an assistant at the chairside computer would.
Nothing is final until the provider says so. At the end of the visit, the dentist or hygienist reviews the entries, makes any changes and signs the note.
- Charts in your own software, never a separate system
- Follows your note templates and abbreviations
- Every entry reviewed and signed by the provider
What good dental documentation includes
Our guide to dental scribe documentation covers what goes into perio and restorative charting and a sound clinical note, and how to check a scribe's accuracy.
Prefer to dictate after the visit instead? Dental transcription turns recorded dictations into notes in the record.
Pricing
One rate for your virtual dental scribe
A dedicated scribe costs $10 an hour for the clinical hours you choose. There is no setup fee and no long term contract.
Charting also feeds the back office: accurate perio charts and notes are what claim narratives and appeals are built from.
One flat rate
- No long term contract
- No setup fees
- Cancel anytime
- A dedicated assistant, in your own systems
Virtual dental scribe questions
What is a virtual dental scribe?
A virtual dental scribe is a remote team member who enters charting and clinical notes into your practice software while the dentist or hygienist calls them out during the appointment.
Can a remote scribe do perio charting?
Yes. The provider calls out readings site by site, and the scribe enters pocket depths, bleeding, recession, mobility and furcation in your software's perio chart.
How does the scribe hear the appointment?
Through a secure audio connection your practice sets up, such as a headset or microphone on an encrypted call. Your team decides which operatories and hours are connected.
Who is responsible for the final note?
The provider. The scribe enters what the provider dictates, and the dentist or hygienist reviews, edits and signs the note.
How is this different from an AI scribe?
A person charts what the provider says in your own software, follows your templates and can ask when something is unclear. Some practices use both; the right mix depends on your workflow.
How much does a virtual dental scribe cost?
A virtual dental scribe from DentalCareWorks is $10 an hour, with no setup fee and no long term contract; charting time is billed like any other hour.
Talk with us about your front desk and back office
A short discovery call to map the work your team wants off its plate, and how a dental virtual assistant would handle it.